Youi’s Privacy Policy
Effective date: 4th
September 2021
Hi there. If you’re looking for the Youi Privacy Policy,
you’re in the right place. We’re serious about keeping you and your
information safe and have lots of measures and processes in place to make
sure it happens.
But first, the legal stuff.
Youi Pty Ltd (ABN 79 123 074 733) (“Youi”) is an Australian Financial
Services Licensee (AFSL No. 316 511) regulated by the Australian Prudential
Regulation Authority (“APRA”) and the Australian Securities and Investments
Commission (“ASIC”).
We are bound by the Privacy Act 1988 (Cth)
(“the Privacy Act”) and the Australian Privacy Principles (“APPs”) and this
Privacy Policy outlines how we collect, hold, use and disclose your personal information.
By visiting our website, continuing a telephone call with our employees,
applying for, renewing or using any of our products or
services, making a claim or providing us with your personal information, you
agree and consent to your personal information being collected, held, used, and
disclosed as set out in this Privacy Policy.
At Youi, your privacy is extremely important to us. We are committed to
protecting the privacy of your personal information and to handling your
personal information in a responsible manner in accordance with the Privacy Act
and the APPs.
Youi supports:
· fair, transparent and open collection practice and management of
personal information;
· processes that ensure personal information is accurate, complete, current
and secure;
· an individual’s right to see and where necessary, correct personal
information about themselves; and
· limiting the use of personal information.
In this Privacy Policy, “personal information” has the meaning
given to it in the Privacy Act; “our website” refers to all information,
services, text, graphics and other data contained under the domain name
youi.com.au; “mobile app/s” refer to any mobile apps or smartphone
application owned and operated by us; “we”, “our” and “us”
refers to Youi and its related entities; and “you” or “your”
refers to the person providing personal information and/or accessing our
website.
Australian Privacy
Principles
The APPs
regulate the way that companies collect, use, secure and disclose personal
information under the Privacy Act. Information containing anything that can be
used to identify a person, inclusive of their name, address, telephone number,
age, previous and current insurance experience is deemed to be ‘personal information’
within the Privacy Act.
The APPs are designed specifically to ensure the responsible collection,
storage, and handling of personal information by companies. They also provide
people with the right to know what personal information is currently being held
about them and a right to correct that information if it is inaccurate. Lastly,
the APPs have been designed to ensure that companies do not disclose personal
information, without a person’s prior consent.
Our Privacy Policy explains the application of the APPs to our insurance
business. Consequently, the Privacy Policy should be read in conjunction with
the APPs. To the extent that there is any inconsistency between the APPs and
our Privacy Policy, the APPs will prevail. Questions about the APPs may be
directed to the Office of the Australian Information Commissioner (“OAIC”),
whose website can be accessed at: www.oaic.gov.au and telephone number is: 1300 363 992.
PERSONAL INFORMATION
WE COLLECT AND HOLD
We will collect personal information
from you and other individuals that is relevant to providing our products and
services to you.
The personal information we collect
and/or hold about you and other individuals (such as your partner, spouse,
children or co-insured) can include:
· name, date of birth and gender;
· contact details such as address, phone and email;
· information relevant to providing a product or service such as:
o underwriting information like your claims history,
where your vehicle is stored and how often it is used and your driving history,
including telematics and/or roadside assistance data; and
o location data when using our app/s. An example of this is our Youi app,
which uses your location data to provide more relevant partner searches, and
o financial institution account details like your credit card or bank
account number e.g. if the product or service is being
paid for in this way or we are making a claim payment. Credit card details are
only stored as masked numbers with digits removed in line with best practice,
and
o details of insurance policies you hold or have held; and
· health information; and
· information from use of our website, mobile apps, or cookies including
the day and time of your visit, whether you have visited our website
previously, your IP address, location, and web preferences, and
· any other personal information which is either required to acquire a
product or service or needed during the lifecycle of that product or service.
We may also collect sensitive personal information such as criminal
records where this sensitive personal information is relevant to underwriting
an insurance policy or assessing a claim.
HOW WE COLLECT PERSONAL INFORMATION
Youi generally collects your personal
information in two ways, directly and indirectly.
We will collect your personal
information directly from you via:
· forms on our website and over the internet, including email;
· over the telephone;
· mobile apps; and
· in writing, including hardcopy forms.
We will collect your personal
information indirectly via our website and mobile apps.
One example of information we collect indirectly
is through our internet access logs. As is true of most websites, we gather
certain information automatically. This information may include internet
protocol (IP) addresses, device ID, User ID or other identifier, OS version,
app version, browser type, internet service provider (ISP), referringexit pages, the files viewed on our site (e.g. HTML pages, graphics, etc.), date/time stamp, and/or
clickstream data to analyse trends in aggregate form and to administer the
site.
We may record and track the use you
make of our website and mobile apps, and certain data items will be collected
and used by us in accordance with this Privacy Policy. When you visit our
website or use one of our mobile apps we, or
third parties acting on our behalf, use cookies to collect information.
Youi and its partners use cookies or
similar technologies to analyse trends, administer the website, track users’
movements around the website or mobile app, and to gather demographic
information about our user base as a whole. You can
control the use of cookies at the individual browser level, but if you choose
to disable cookies, it may limit your use of certain features or functions on
our website or service.
Youi mobile apps may collect exception
or crash information to assist our developers in providing a better product.
Any crash/exception data that is collected is available to Youi technical
employees only.
Youi also records telephone
conversations for evidentiary, contractual, training and quality control
purposes.
We may also collect your personal information from publicly available
sources, such as social media websites.
|
TABLE A: ENTITIES WE MAY
COLLECT AND PROCESS PERSONAL INFORMATION THROUGH |
|
|
Our Service Providers |
Such as our investigators, assessors, repairers, lawyers, experts,
suppliers, data centre service providers, sub
contractors, IT infrastructure, and data platform providers. |
|
External Parties |
· Insurance reference bureaus and services · A credit provider or financial institution, for example if they have an interest in your
insured property · A third party involved in a claim · Recovery agents · A joint insured on your policy or your
family members where you authorise them on your policy · Statutory authorities or government
departments, including the Australian Taxation
Office for data matching purposes · Regulatory authorities · Customer, product, business or strategic research
and development organisations, marketing
agencies and research/consulting firms, including lead generators and data
analysts · Other insurers · Legal and any other professional advisers
or consultants |
When we collect personal
information from you about someone else
We, or the relevant Table A Parties on
our behalf, may seek to collect personal information about another person from
you if, for example, you:
· apply for a product or service jointly with another person; or
· have personal information about another person which is relevant to a
claim such as the contact details of a witness of an event for which you are
claiming.
If you provide us or the relevant Table
A Parties with personal information about another person, then you must:
· have their consent to do so;
· tell them that you are disclosing their personal information to us; and
· where requested, provide them with a copy of this Privacy Policy or
refer them to our website.
Identifiers
We will use our own identifiers and not those assigned by government
unless we are required to do so, or the APPs or another law permit us to do so.
You may read more about what identifiers are in the Privacy Act.
You have the option of not identifying
yourself or using a pseudonym, providing it is possible for us to deal with you
on this basis.
It will be impractical for you to deal with us anonymously or under a
pseudonym, should you wish to enter a contract of insurance and hold an
insurance policy with us. Your identity is a relevant factor in relation to our
decision to insure you. It is material to our decision of whether to insure you
and if so on what terms and premium. Also, under the Insurance Contracts
Act 1984 (Cth) you have a duty to answer
insurance application questions accurately and your identity is a material
factor to disclose.
USE AND DISCLOSURE OF
PERSONAL INFORMATION
We will use and disclose your personal
information for the purposes we collected it, as well as purposes that are
related, and will disclose your personal information to Table A Parties where
you would reasonably expect us to.
We, or the relevant Table A Parties on
our behalf, may collect, hold and use your
personal information, and disclose your personal information to the relevant
Table A Parties for the purposes of:
· confirming your identity;
· handling your enquiries;
· considering your application for a product or service;
· pricing an insurance policy (including deciding what excess to offer and ascertaining if any discounts are available);
· providing a product or service;
· managing, processing and assessing claims;
· managing complaints and disputes;
· managing our business operations (including our IT infrastructure,
website, and statistical/maintenance purposes) and company research and development;
· conducting market research and communicating details about our products
and services, including for marketing purposes;
· auditing, quality assurance and training; or
· any other purposes communicated to you at the time we collect your personal information and as permitted by law.
We may also be required or compelled by
law to provide certain information, such as under a court order or subpoena, or
a regulatory body request.
You may contact us at any time to “opt
out” of receiving marketing communications or unsubscribe by following the
links in any relevant electronic messages.
Location data is not shared or disclosed with third parties, including
those listed in Table A.
Disclosure to
overseas recipients
If your personal information is
collected or supplied to an organisation outside of Australia we
will ensure it will be held, used or disclosed only in accordance with
the Privacy Act. We collect and provide your personal information
to service centres in New Zealand and South Africa, and to certain Service Providers listed in Table A that are based overseas, including in the United
States of America. Youi has
contractual agreements in place with our Service Providers to protect personal
data from unauthorised access or disclosure.
The countries to which this information may be disclosed may vary from
time to time.
RESIDENTS IN THE EUROPEAN UNION
Where applicable, residents in the
European Union have the following additional rights in relation to your
personal information:
· You have the right to obtain information from us as to whether your
personal information is being used, and if so, for what purpose, free of charge.
· You have the right to request we delete your personal information in
certain circumstances, including where the information is no longer required
for the purpose for which it was collected, or you withdraw consent and there
is no other legal ground for processing the personal information.
· You have the right to object to the processing of your personal
information, where the legal justification for the processing of the
information is a legitimate business interest or for direct marketing.
· You have the right to receive a copy of your personal information we
hold in a structured, electronic format, and to transmit such data to another data controller, where this is (a) personal information which you have provided to us, (b) if we are processing that information on the basis of your consent or to perform a contract with you and (c) where the processing is carried out by automated means.
· You have the right to request the rectification of inaccurate or incomplete personal information from us without undue delay.
· You have the right to restrict the processing of your personal information by us where you contest the accuracy of your
personal information. The restriction may be temporary to enable Youi to verify
the accuracy of your personal information.
STORAGE AND SECURITY
OF PERSONAL INFORMATION
We hold personal information
electronically and sometimes in hard copy. The security of your personal
information is very important and we’re
committed to ensuring your personal information is managed correctly using
generally accepted data security standards.
We take reasonable precautions to
secure your transactions with our website and mobile apps and to ensure your
personal information is protected against unlawful use, unauthorised access,
modification, and disclosure. Unfortunately, we cannot provide a guarantee that
information sent over the internet is 100% secure and sending and receiving
information over the internet is at your own risk.
Access to personal information by employees within our organisation is
limited to those who specifically need the personal information to conduct
their business responsibilities.
ACCESS AND CORRECTION OF PERSONAL INFORMATION
Accessing your personal information
You can request access to the personal
information we hold about you. So that we can provide access efficiently, we
may ask you to provide personal information to confirm your identity. We may
charge you a reasonable amount to cover the time spent retrieving, copying and sending out the information, but we will
not charge you for making the request.
If we are unable to provide the information you have requested we will provide reasons why.
Correcting your personal information
We take reasonable steps to ensure that
the personal information we collect and store, use or disclose is accurate.
We do rely on you to advise us of any amendments required to your information to ensure it is accurate. If you would like to
seek correction of your personal information please contact us. Our contact details are at the end of our Privacy Policy under “Contact Us”.
If you would like further information
about our Privacy Policy or about how we manage your personal information,
please contact us:
· If you live in Australia, call one of our consultants on 13 YOUI (9684)
· If you live overseas, call one of our consultants on +61 7 3719 4800
· Email us using the enquiry form on our website
We may make changes to this Privacy
Policy from time to time and place any updated version of the Privacy Policy on
our website. We encourage you to periodically review this page for the latest
information on our privacy practices.
Your continued use of our website, products or
services, including any renewal of our products, making a claim or providing
further personal information to us after this Privacy Policy has been updated
or revised constitutes your acceptance of the revised Privacy Policy.
If you have a complaint regarding our
management of your personal information or consider we have breached the APPs,
you may contact us or access our Internal Dispute Resolution Service (IDRS).
The Privacy Officer Youi Pty Ltd
PO Box 849
Buddina, QLD 4575
Email: [email protected]
We will promptly acknowledge your
complaint, investigate it and determine the
steps that we will undertake to resolve your complaint. We will contact you if we require any further information and will provide you with our decision once it is made. Once we have made our decision, we will also inform you of your right to take this matter to the OAIC together with
contact details and the applicable timeframes applying to the OAIC.
The OAIC is the statutory body given the responsibility of complaint handling under the Privacy Act and is independent and will be impartial when dealing
with your complaint. The OAIC will investigate your complaint, and where
necessary, make a determination about your
complaint, provided it is covered under the Privacy Act. You have
12 months from the date you became aware of your privacy issue to lodge your
complaint with the OAIC.
Office of the Australian Information
Commissioner Post: GPO Box 5218, Sydney NSW 2001
Telephone: 1300 363 992
Website: www.oaic.gov.au
Email: [email protected]
Youi Pty
Ltd
ABN 79 123 074733
AFSL No. 316511